• Title

  • Controller

    Fauquier Habitat for Humanity
    Job Description

    Fauquier County Habitat for Humanity is seeking a Controller to join a dynamic and expanding team.

    Fauquier Habitat for Humanity is dedicated to providing affordable home ownership opportunities for families and individuals in Fauquier and Rappahannock Counties. Since 1991, we have partnered with more than one hundred individuals, who now have a safe, decent, and affordable place to call ‘home’.

    The Controller will establish strategy and vision to build the FHFH financial structure and allocate all revenue and expenses appropriately. Working with the CEO, and senior management, the Controller will set important financial goals for the organization and work systematically to meet them. The Controller will lead the design and implementation of tools and procedures for financial accounting and management of a non-profit housing developer/ builder and retail store with a current annual budget of $1.9 million. The Controller will help us fulfill our mission through these key skill areas:

    General Accounting:

    • Responsible for the revision of current budgeting software system and accounting structures to ensure ease of tracking for grants and projects
    • Responsible for all general ledger accounting processes
    • Maintain chart of accounts and proper accounting records
    • Record deposits
    • Process all bills and expenses, prepare checks, assure prompt payment and discount use
    • Prepare all month-end adjusting journal entries
    • Reconcile mortgage account balances with servicing report; assist with delinquency reporting and notifications
    • Reconcile donations with donor-tracking report; assist with acknowledging donors, enter and acknowledge in-kind donations
    • Work with vendors to keep accurate records, including 1099, certificate of liability insurance and workman’s compensation coverage
    • Accurate record keeping of construction in progress account, including job costing, budgeting, and reconciliation
    • Manage and authorize expenditures according to annual budget
    • Prepare monthly asset and liability account reconciliations
    • Monitor compliance with document retention policies
    • Monitor/handle all issues involving credit cards including compliance with industry standards and merchant services
    • Monitor internal controls and develop additional controls where needed
    • Liaison with finance committee to review finances and ensure adherence to policies and procedures


    • Responsible for working with payroll service to process payroll
    • Manage relationship with payroll service—ensure proper reporting and tax deposits
    • Supply payroll service with pay period information
    • Maintain employee payroll records—updates, new employees, IRA funds
    • Serve as main human resource contact for the organization
    • Ensure compliance with all payroll changes and regulations
    • Responsible for accuracy of employee deductions for garnishment requirements, health insurance, and other benefits


    • Reconcile, report and prepare draw requests for grants
    • Monitor contracts and compliance, including tracking jobs/grant deliverables
    • Prioritize and coordinate with Executive Director and Development Director, areas needing funding for grant acquisition
    • Provide reports as needed to various funders

    Mortgage Portfolio:

    • Oversee mortgage portfolio management, including origination and servicing
    • Prepare annual privacy notice and subordinate note balances for borrowers
    • Manage homeowner escrow accounts, including balance reconciliation, homeowner insurance premiums and property tax payments; annual RESPA analysis
    • Accept, enter, and process mortgage payments from mortgagors
    • Review mortgage payments and reconcile against mortgage servicing report
    • Home sale entries, including cost of homes sold, transfer to homeowners, etc.

    Financial Reporting:

    • Responsible for monthly, annual and special reporting
    • Generate monthly financial statements
    • Prepare information for annual audit
    • Assist with annual budget preparation
    • Prepare reports for directors as needed, such as cost of builds, budget performance reports, cash flow, functional expense analysis, etc.
    • Assist treasurer with preparation of board information
    • Various record keeping activities/monitoring of various business accounts (i.e. property tax management, insurance, vendor accounts, etc.)

    Cash/Asset Management:

    • Responsible for monitoring cash needs, and maintaining external contacts with financial institutions
    • Reconcile and monitor daily cash receipts from ReStore and petty cash accounts
    • Pursue collections of NSF checks
    • Monitor homeowner escrow balances to ensure compliance with banking laws and calculate mortgage changes as needed
    • Maintain employee credit card access, limits, reporting and documentation
    • Manage multiple checking and savings account, assuring proper balances

    REQUIRED COMPETENCIES: strong moral & ethical compass, communicates often and openly, possesses organizational agility, demonstrates business acumen with attention to detail, customer focus, a quick and sound decision maker, results driven,

    Core Responsibilities:

    • Prepare, present and report accurate and timely historical financial information to a variety of stakeholders, with varying degrees of financial acumen, to support strategic and accurate decision making
    • Project and report cash and financial condition with the information meeting the needs and inform decision making by staff, CEO and Board
    • Accurate analysis and projection of cost and revenue relating to current and proposed housing developments, programs, and initiatives
    • Identify financial weakness and opportunities and recommend options for improvements to decision makers
    • Serve as internal consultant to the CEO, Board, staff, and other key stakeholders on all financial matters, making recommendations and suggesting pro-active strategies to keep FHFH on track
    • Work in conjunction with the Director of Partner Programming and Services to ensure the proper execution of financial procedures for all home loans and mortgages
    • Provide oversight for and manage all budgets, forecasts, and internal financial plans and processes
    • Review, revise, implement, and execute accounting, general ledger and operations functions, ensuring that systems guarantee timeliness and accuracy
    • Review short and long-term goals, considering existing and projected financial resources available
    • Establish annual priorities and financial benchmarks and conduct regular reporting, measuring projections against actual performance
    • Build relationships with banks, donors, vendors, outside consultants and others as needed to keep close to our major expenditures, sources of revenue and In-Kind donations
    • Build a top-tier internal finance system through actively recruiting exceptional third-party partners to support accounting, analysis, payroll, benefits, and auditing needs

    Key Credentials and Personal Qualities

    • Bachelor’s Degree in Accounting or Finance
    • Experience with housing development and construction financials strongly preferred
    • Experience with home loans and mortgages preferred
    • 5 years+ total accounting/finance experience
    • 2+ years of financial leadership experience preferred
    • Strong financial knowledge including budgeting, non-profit accounting, credit, banking and GAAP
    • Commitment to results; 'can-do" mindset; outstanding problem-solving ability
    • Excellent analytical, communication and presentation skills
    • Sense of humor, integrity, and personal sense of accountability
    • Knowledge of accounting and management software for housing development, construction, retail, and non-profits
    • Experience with Quickbooks and MSOffice required
    • Understanding of mortgage financing preferred
    • Must be able to pass a background, motor vehicle and credit check
    • Physical Requirements: While performing the duties of this job, the employee is required to use a computer both in the office and off-site. It is also required to sit in meetings, requiring concentration. The employees may also be required to stand while executing activities or behalf of the organization talk and hear extensively, both in person and using the telephone and occasionally lift and move items up to 25 lbs.
    • Time Requirements: This is a full-time, exempt, 40 hours per week position. It may be necessary to occasionally work extra hours or some evenings and weekends, as determined by supervisor.


    · This position is classified as full-time regular, exempt.

    · This position has been approved for flexible work schedule arrangements.

    · This position is eligible for benefits including health, dental, life, and disability insurance. Personal Time Off, Vacation, and standard Holidays.

    POSITION TITLE: Controller


    REPORTS TO: Chief Executive Officer

    Interested & qualified candidates should submit a cover letter and resume by the application deadline of September 12th, 2020. Candidates selected for interviews will be contacted no later than ten days after the close of the application period.

    Fauquier Habitat for Humanity is committed to a policy of equal employment opportunity (EEO) and will provide such opportunities to all qualified persons without regard to race, color, sex, sexual preference, national origin, age, religion, disability, or any other characteristic protected by law.

    Job Type: Full-time

    Pay: $55,000.00 - $70,000.00 per year


    • Dental Insurance
    • Disability Insurance
    • Flexible Schedule
    • Health Insurance
    • Life Insurance
    • Paid Time Off
    • Vision Insurance


    • Monday to Friday


    • Accounting and Financial Analysis: 5 years (Required)


    • CPA (Preferred)

    Work Location:

    • One location

    This Job Is Ideal for Someone Who Is:

    • Dependable -- more reliable than spontaneous
    • People-oriented -- enjoys interacting with people and working on group projects
    • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
    • Detail-oriented -- would rather focus on the details of work than the bigger picture
    • Autonomous/Independent -- enjoys working with little direction

    This Job Is:

    • A job for which all ages, including older job seekers, are encouraged to apply

    Company's website:

    • www.fauquierhabitat.org

    Company's Facebook page:

    • https://www.facebook.com/FauquierHabitat/

    Benefit Conditions:

    • Only full-time employees eligible

    Work Remotely:

    • Temporarily due to COVID-19
    Contact Information